Problem
Manual, slow and easy to get wrong
- Invoices matched to orders by eye, when there’s time
- Price increases and freight charges paid without a second look
- Duplicate invoices paid twice
- Short shipments found after the money is gone
Supplier invoice checking
Stop paying forinvoice mistakes.
Price errors, short shipments and duplicate invoices get paid when nobody has time to check. We build a tool that compares every supplier invoice with the purchase order and what actually arrived, and holds the problems for your team.
Old way vs new way
Overcharges hide in the invoices nobody checks.
When invoices are checked by hand, the busy weeks get a glance at best.
Solution
Fast, automatic and easy to use
- Every line checked against the order and the receipt
- Price, quantity and freight differences held with the amount
- Duplicates stopped before payment
- A clear list for your team to approve or dispute
What it checks
Three checks on every invoice.
Line by line, before anyone pays.
Prices and quantities
Each line compared with the purchase order, so price changes and quantity errors show up with the dollar difference.
What actually arrived
Invoiced items matched to your receiving record, so you don’t pay for goods that never came.
Duplicates and math
Repeat invoices, freight nobody agreed to and totals that don’t add up, all held before payment.
Tested
We tested it on invoices we wrote.
41 invoices and 37 purchase orders, all made up, with 15 problems planted in them.
13 of 15
Problems caught
6 of 7
Look-alikes left alone
$1,492.71
Flagged on the problems it caught
What it caught
- Price: 3 of 3
- Quantity: 2 of 2
- Not ordered: 2 of 2
- Duplicate: 2 of 2
- Math error: 2 of 2
- Freight: 1 of 1
- Tax: 1 of 1
- Swapped part: 0 of 1
- Damage: 0 of 1
What it missed, and why
Cheaper part sent under the ordered part number
The order, the receiving record and the invoice all name the ordered part. Only someone looking at the part itself would see the swap.
Damage nobody wrote down
No document records the damage, so there is nothing for a document check to compare.
It also held one correct invoice. The last three arrived before this invoice, but the receiving record was entered two days after it. The bill is right; the paperwork was late. That’s why a person approves every hold.
At a glance
$0
To talk it over, no commitment
2 to 6 weeks
From yes to live
90 days
Free fixes after launch
Patrick ConnollyCEO, UTR Global Inc.Our founder also works at UTR Global.My team used to check invoices and build the weekly report by hand. Now it just runs. The numbers are there every Monday without anyone opening a spreadsheet, and it caught billing mistakes we’d been paying for months.
- Saved each week
- 15h+
- Recovered in the first month
- $4,200
Founding clients
3 of 3 founding spots left this fall.
Half price, in exchange for a case study with the real numbers. Half up front, half once it’s live.
How it works
Getting started is simple
From first call to hours saved, in 3 steps.
Free consultation
A 20-minute call to see how invoices get checked today and where money slips through. Then a fixed quote with the hours it saves.
Build
It goes live 2 to 6 weeks after you say yes. You try it on your real work first.
Launch and support
Your team gets trained, and any fixes in the first 90 days are free.
FAQ
Everything you need to know
Straight answers before you book a call.
What if we don’t have purchase orders for everything?
That’s common. The tool checks against whatever you do have, like contracts, price lists or last month’s invoice, and flags what it can’t verify.
Does it pay invoices?
No. It approves or holds. Payments stay with your team.
Does it work with QuickBooks or Xero?
Yes. Approved invoices can go into your books for your team to pay.
How do we know it catches things?
We tested it on invoices we wrote, with problems planted in them. The results are on this page, including what it missed.
What does it cost?
A fixed price, starting at $4,000. You get the quote after the free consultation. We only quote work that should pay for itself within 6 months at your numbers. Every build comes with 90 days of free fixes after launch.
Is our data safe?
Your data stays in accounts you own, in your name. Before we start, we tell you in writing which outside services, if any, will see it. Payments and anything sent outside your company wait for a person on your team to approve them.
Nightshift
Find out what you’re
overpaying for.
Bring a month of supplier invoices to the call and we’ll show you what a check would hold.