Problem
Manual, slow and easy to get wrong
- Purchase orders retyped from PDFs and emails
- Prices and part numbers checked by eye
- Supplier invoices paid without checking what arrived
- Customers calling to ask where their order is
For wholesale distributors
Stop retypingemailed purchase orders.
Retyping emailed orders eats hours every day, and one typo becomes a wrong shipment. We build tools that read those orders and enter them into your system, and check supplier invoices against what you ordered and received.
Old way vs new way
Every emailed order gets typed twice.
Once by your customer, and again by your team.
Solution
Fast, automatic and easy to use
- Orders entered straight from the customer’s email
- Prices and part numbers checked against your catalog
- Supplier invoices matched to the order and the receipt
- Order and backorder updates drafted for your team to send
Where the hours go
Three jobs we take off your plate.
Built around your catalog and the system you already use.
Order entry
Purchase orders read from email and PDF and entered into your system, with anything unusual set aside for a person.
Supplier invoice matching
Each invoice checked against the purchase order and what your team received, before anyone pays it.
Price list updates
Supplier price changes pulled into your catalog, so quotes and orders go out at the right price.
At a glance
$0
To talk it over, no commitment
2 to 6 weeks
From yes to live
90 days
Free fixes after launch
Patrick ConnollyCEO, UTR Global Inc.Our founder also works at UTR Global.My team used to check invoices and build the weekly report by hand. Now it just runs. The numbers are there every Monday without anyone opening a spreadsheet, and it caught billing mistakes we’d been paying for months.
- Saved each week
- 15h+
- Recovered in the first month
- $4,200
Founding clients
3 of 3 founding spots left this fall.
Half price, in exchange for a case study with the real numbers. Half up front, half once it’s live.
How it works
Getting started is simple
From first call to hours saved, in 3 steps.
Free consultation
A 20-minute call to see how orders and supplier invoices get entered today. Then a fixed quote with the hours it saves.
Build
It goes live 2 to 6 weeks after you say yes. You try it on your real work first.
Launch and support
Your team gets trained, and any fixes in the first 90 days are free.
FAQ
Everything you need to know
Straight answers before you book a call.
Does it work with our order system?
If it can import orders or connect to other programs, usually yes. We confirm it on the call before we quote.
What happens with an order it can’t read?
It sets the order aside for a person, with a note on what’s unclear. Nothing gets guessed.
Our customers all send orders differently. Is that a problem?
No. Emails, PDFs and spreadsheets in any layout are the normal case.
Can we try it before it goes live?
Yes. You try it on your real orders first, side by side with how you do it now.
What does it cost?
A fixed price, starting at $4,000. You get the quote after the free consultation. We only quote work that should pay for itself within 6 months at your numbers. Every build comes with 90 days of free fixes after launch.
Is our data safe?
Your data stays in accounts you own, in your name. Before we start, we tell you in writing which outside services, if any, will see it. Payments and anything sent outside your company wait for a person on your team to approve them.
Nightshift
Orders in, without
anyone retyping them.
Bring a few of last week’s emailed orders to the call and we’ll show you how they’d go in.